Want to check out some examples of written feedback so you can get better at giving the best feedback to your team?
As we know, feedback is the process in which one person contributes to the development of another person based on his or her own perceptions, whether negative or positive. However, a difficulty that people usually have is to develop the feedback.
Therefore, we have prepared this material to help with this issue. Read on and learn more!
First, what are the main components of good feedback?
Before we present examples of written feedback, we will bring you some of the main components of good feedback. Check them out!
It is important that the employee giving feedback believes that it will have a positive impact on the receiver of that feedback. It should not be used, for example, to manipulate feelings or for some political trickery within the organization.
This topic is directly linked to the previous one. If you use feedback for political purposes or to manipulate, it will no longer be well-intentioned. So, if your motivation is this or any other motivation that will not genuinely generate a positive impact on the life of another collaborator, it should not be done.
Impersonal (just the right amount)
It is important that the focus of the feedback be on behaviors, not people. Example: the "Sales guy" can improve his argumentative capacity during a product demonstration. The argumentation can be improved, not the "Sales guy". Do you see the difference?
From the moment the focus is on behavior, the person feels less attacked and more able to develop.
In the right forum
A simple sentence sums up well what should be the forum of a feedback: praise should be done in public, improvement feedbacks in private. For this reason, there are proper platforms that help make praises visible to the entire company, while feedbacks are visible only to the people involved, regardless of whether it was positive or negative feedback.
Straight to the point
Make it clear what message is going to be transmitted, taking into consideration the feelings of the other co-worker. If the message is too obtuse, it may cause the interlocutor to become confused as to the tenor of the conversation.
Examples of written feedback
Now that you have been able to dive deeper into the components of good feedback, we will present examples of written feedback that can serve as inspiration.
In this case, assume that an employee did very well in a results presentation meeting:
"I would like to congratulate the way you presented the results in the last meeting. In addition to having taken care to bring a more inclusive language, you were attentive to always direct questions to check if everyone was on the same page. You also paid attention to the presentation, following the molds of our visual identity. You also explained clearly and precisely, without leaving aside the spontaneity that made the atmosphere of the meeting lighter and just right".
On the opposite, a written feedback to someone who didn't perform very well during a presentation:
"Hey, how are you? Regarding the last results presentation meeting, I observed some points that made the moment confusing. The information was not presented in a way that people understood your line of reasoning. I explain: you initially presented the numbers but did not talk about the goals. People could not identify at first whether those indicators were good or bad.
I suggest, for the next meetings, to initially present what the challenges and projected numbers were, aligning expectations. Then present the results and analyze whether they were good or bad. This way, anyone who is present at the meeting will be able to follow the indicators, even without prior knowledge about the context”.
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On a daily basis, there is the possibility to observe behaviors and attitudes that can be either positive or negative. Simple attitudes, if praised, can be replicated by others on the team. In the same way that attitudes that are not aligned with the company culture can contaminate the rest of the team and make the organizational climate bad.
Example of a feedback to someone who did well during a specific moment:
"Hi leader, how are you? I would like to bring a compliment related to your concern for the team in being transparent about the company's numbers. In a routine meeting, you presented the results of different areas and the expectations for the coming year. This reassured us that we are on the right track, and also increased the feeling of belonging for having presented us with all the important results for the growth of the organization".
Now, an example of feedback for someone who needs to improve something:
"Hi, how are you? I would like to highlight your behavior during our routine meeting last Friday. While we were presenting area reports, after having had the camera off for some time, you turned it on and were doing other things at your desk. This shows disinterest with those who have the presentation in progress.
I suggest organizing your agenda so that, during scheduled meetings, you can analyze the presentation and, if possible, participate in moments that you consider important”.
Projects contribute significantly to the structuring of processes. Below, we have selected an example of written feedback that can be used by your area.
"Hello, how are you? During the last quarter, we realized the need to have a complete structuring of the flow of activities in the area. Seeing this, you were available to lead an extensive project, which had an interface with different sectors, and you did very well!
Very positive points: you worried about aligning each of the steps with the people involved and collected feedback in all of them. Whenever you presented the results of your activities, you were careful to contextualize and ask all the participants if they had understood the theme well.
The final presentation brought your line of reasoning clearly, and presented the reasons for each of the flows created. Finally, you also held training sessions so that the whole team could ask questions about the new process. Congratulations!".
So, what did you think about knowing some examples of written feedback?
If you want to know more about how our Feedback platform can help your company, contact us and clear your doubts!